General Guidelines

Most campus space is considered multi-use space and, therefore, is scheduled centrally through the Scheduling Office. Space will be scheduled in a manner consistent with the institution’s mission, educational priorities, and without placing undue hardship on necessary support personnel, students, and resources. 

1. Use of space must be in accordance with all university policies and safety regulations.
2. Event space is allocated on an institutional mission based priority as managed by Strategic Management Council. Preference is given to serving our students rather than becoming a community event center.
3. Furniture, chairs, pianos, and other assets should not be moved to other rooms.
4. All food and/or beverage catering services will be handled by Food Services; external catering services are not allowed on campus. Non-catered food and beverages may be brought into all buildings except the Manwaring Center where food must be purchased through Food Services.
5. The Ticket Office will manage all ticket sales and money collection.
6. Event coordinators will be assigned when deemed necessary by the Scheduling Office.

Community Use

In addition to the above general guidelines, the following policies apply:

BYU-Idaho, through the Strategic Management Council, will consider community requests to schedule university facilities when the following apply:

1. The requested facility is unique and not available in the community.
2. Requested use does not displace planned student activities or interfere with institutional needs.
3. Requester pays appropriate costs. As a private institution sponsored by The Church of Jesus Christ of Latter-day Saints, BYU-Idaho will not subsidize commercial, private enterprises, and other external entities' use of university facilities.
4. Wedding ceremonies may not be performed on campus. Wedding receptions, however, can be scheduled in the Manwaring Center Special Events Room and in the gazebo of the Thomas E. Ricks Garden. 
5. Governmental agencies can be permitted to use university facilities for informational meetings and hearings following approval from Strategic Management Council.
6. Community organizations or employers requesting space to recruit students must work through an official office of the university, e.g., employers would work through the Internship and Career Services office.

If all of the above apply to your desired community use and if you agree to the general guidelines, you may submit a request for a reservation up to 90 days prior to the date being requested. Please complete the Non-University Organization Scheduling Request form and submit it to the Event Management Scheduling Office.