Budgeting Terms and Acronyms
The frequent use of terms relating to budgets and reports has resulted in commonly-used acronyms including:
CNA (Capital Needs Assessment). A database maintained for all CES units that details a room-by-room inventory and life cycle of each of a building’s replaceable components. The database is used for budgeting, analyzing, and projecting costs associated with replacing and maintaining physical facilities.
CPO (Campus Purchase Order). Forms used only for transactions between campus departments and accounts. Completed CPOs should be turned into Accounting regularly.
FTE (Full-time Equivalent) for
employees. The equivalent of a full-time person working
40 hours per week. Several people working part time
would equal one full-time person.
Equivalent) for enrollment. FTE is used in reference to
equivalency of a student taking a full-time load of 15
credit hours. The total number of course hours delivered
during a semester divided by 15 credit hours gives FTE
Technology Infrastructure). BYU–Idaho’s hardware
information technology equipment (e.g., computers,
printers, servers, etc.).
Monthly Financial Reports.
Reports located on the intranet that provide account
activity for each campus unit in the form of summary and
detailed information for income and expenditures of the
current month. Monthly financial reports also compare
budget allocations to actual expenditures.
VRO (Vehicle Rental
Order). Available only online. Used to request a vehicle
for business travel. If a university vehicle is not
available at the time needed, a vehicle from the
contracted rental company (e.g., Hertz) will be
WO (Work Order). A
service request made via intranet to initiate service or
maintenance work on campus. Requests may also be made by
contacting Facilities Management.