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Budgeting Terms and Acronyms

The frequent use of terms relating to budgets and reports has resulted in commonly-used acronyms including:


CNA (Capital Needs Assessment). A database maintained for all CES units that details a room-by-room inventory and life cycle of each of a building’s replaceable components. The database is used for budgeting, analyzing, and projecting costs associated with replacing and maintaining physical facilities.


CPO (Campus Purchase Order). Forms used only for transactions between campus departments and accounts. Completed CPOs should be turned into Accounting regularly.


FTE (Full-time Equivalent) for employees. The equivalent of a full-time person working 40 hours per week. Several people working part time would equal one full-time person.


FTE (Full-time Equivalent) for enrollment. FTE is used in reference to equivalency of a student taking a full-time load of 15 credit hours. The total number of course hours delivered during a semester divided by 15 credit hours gives FTE enrollment.


ITI (Information Technology Infrastructure). BYU–Idaho’s hardware information technology equipment (e.g., computers, printers, servers, etc.).


Monthly Financial Reports. Reports located on the intranet that provide account activity for each campus unit in the form of summary and detailed information for income and expenditures of the current month. Monthly financial reports also compare budget allocations to actual expenditures.


VRO (Vehicle Rental Order). Available only online. Used to request a vehicle for business travel. If a university vehicle is not available at the time needed, a vehicle from the contracted rental company (e.g., Hertz) will be obtained.


WO (Work Order). A service request made via intranet to initiate service or maintenance work on campus. Requests may also be made by contacting Facilities Management.





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