The Registrar's Office processes all student records after the student has been accepted by the Admissions Office. Registration, graduation, and the handling and dispersing of all forms that affect student records are processed by the Registrar's Office. Transcripts are posted here and mailed out upon written request from the student.
Transcripts of your academic record cannot be ordered over the telephone. You must come to the Registrar's Office and present your photo ID to request a transcript in person. If you are requesting a transcript by mail or fax, the following information must be included: Full name and all names used while attending Brigham Young University-Idaho, your U.S. Social Security Number, or the Brigham Young University-Idaho ID number, date of birth, your dates of attendance, your current mailing address, and the address where the transcript is to be mailed. Your request must include your signature. The Registrar's Office fax number is (208) 356-1035 or your request may be made via the Internet.
Full-Time Student Status
Students must be registered for 12 credit hours to be considered full-time. Full-time status is required for International students, for full Pell Grant awards, Stafford Student Loans, SLS, PLUS, private scholarships, on-campus employment, health insurance coverage, varsity athletic competition, Social Security benefits, full Veterans' benefits, running for student government offices and fulfilling major appointive offices in student government. The full-time equivalency for Block registration is 6 credit hours and 6 credit hours for the Summer terms.
Attendance and Absence From Class
Students are responsible for class attendance. No absences, whether approved by the College for participation in College-sponsored activities or necessitated by sickness or other personal emergencies, are "excused" in the sense that the student is relieved from work assigned or carried out by the class during the absence. To ensure continuity, students must make up work missed. In most cases, repeated absences will result in a lower grade or a failure.
To be in compliance with the Brigham Young University-Idaho Code of Honor, students are expected to be honest in all academic work and to help others fulfill the same responsibility. One serious form of academic dishonesty is plagiarism, i.e., presenting another person's writing or ideas as if they were one's own. Most writing required at Brigham Young University-Idaho will consist of the student's own composition. To avoid plagiarizing, care must be taken to accurately identify and credit information that is not original with the student.
Minor offenses will result in an "F" on the exam or assignment. It may also be necessary to repeat the work and still receive a reduced grade for the course. Major offenses involving premeditated cheating will result in an "F" for the course and action by the Dean of Students Office such as probation or dismissal from school. Some offenses may also have legal implications.
Accused students will always have the right to know the specific charge, hear the evidence and have an appropriate hearing, if needed.
Adding and Dropping Classes
Changes in registration after classes start can be done using the touch-tone phone or the Internet registration systems. If you wish to add a class that is full, you need to contact the instructor of the class and the instructor will add you if they have space. The student is responsible for dropping his or her own classes. A fee of $5 per drop will be assessed, if appropriate.
Instructor-Initiated Drop Policy
Students in Audition Courses. In courses requiring an audition, the Instructor will initiate a drop for those students not selected. These administrative drops will be processed without penalty and must be filed by the Instructor with the Registrar's Office no later than the tenth class day of the semester.
Students who do not attend the first two class meetings. Students in high-demand courses, i.e., English, Religion, etc., who do not attend the first two class meetings, (or first evening class meeting), may be dropped by the Instructor and replaced with another student. In some instances, such action may jeopardize financial aid or health insurance eligibility. In such cases, Brigham Young University-Idaho assumes no responsibility. The Instructor should drop the students from class by accessing the student’s schedule on the computer.
Students who have attended at least one class period are not subject to this policy. Students who have registered but have no intention of successfully completing a course should officially drop the course rather than risking an "F" by assuming the Instructor will process an administrative drop.
Ultimately, it is the student’s responsibility to drop his/her own class using the touch-tone or Internet registration systems.
Withdrawal From College
Official withdrawal from Brigham Young University-Idaho is initiated in the Registrar’s Office. Failure to withdraw correctly will result in failing grades in all classes for which the student has registered.
When a student withdraws from school for academic reasons in the middle of a semester/term, the student must apply for re-admission. Non-academic reasons would include (1) fatal illness or death of an immediate family member, or (2) serious illness of the student.
Each of these non-academic circumstances must be documented. Students who withdraw from Brigham Young University-Idaho after the Last Day to Withdraw from School Without Receiving Grades Earned, will have grades recorded on their academic record.
Exceptions to College Policy
Students wishing to appeal any Brigham Young University-Idaho academic policy must submit a petition to the Exceptions to College Policy Committee through the Registrar's Office. These exceptions may include dropping classes or withdrawing from school after published deadlines. Only Brigham Young University-Idaho policies can be appealed; Federal guidelines and/or requirements cannot be appealed through this Committee.
Probation, Suspension, Re-Admission, and Dismissal
Your academic standing at Brigham Young University-Idaho is determined by two measures of your work. One is your GPA (grade point average) and the other is the satisfactory progress you make in completing courses in which you enroll each semester. Grades are considered to be either "progress" grades or "non-progress" grades. "Progress" grades are in the D- to A range; "non-progress" grades are "F and W".
Satisfactory Academic Standing
You are making satisfactory academic progress when your cumulative GPA is 2.0 or above and when more than 75 percent of your final grades in your most recent semester are "progress" grades. The 75 percent policy is tracked only for full time (12 or more credits) students; it is not tracked for Second Block students or non-track Summer School Term students.
You will be placed on academic probation when your cumulative GPA, (including transfer courses) is between 1.00 and 1.99 or when your progress is below 75 percent in your most recent semester.
If, while on probation, you complete the next semester/term with a 2.0 or better (calculated on 12 earned semester credits/6 credits for block/6 credits for the Summer Terms), but do not raise your cumulative GPA to a 2.0 or better, you will be continued on probation rather than being placed on suspension. You will be removed from probation only when your cumulative GPA reaches 2.0 or better.
When you are placed on probation, you should contact your faculty advisor immediately. It is also recommended that you take advantage of the resources in the Study Skills Lab, Reading Lab, Writing Center and Tutoring Center. You should also plan to repeat those courses in which you received a D or an F grade.
If you are receiving college or federal financial aid, check with the Financial Aid Office to see if you are still eligible. If you have an on-campus job, check with the Student Employment Office to see if you are still eligible.
One or more of three situations will cause you to be placed on academic suspension:
Suspended students are denied continued enrollment at Brigham Young University-Idaho. Therefore, if you are suspended and desire to return to Brigham Young University-Idaho, you must meet the provisions for re-admission as explained below.
If you have pre-registered and/or paid any tuition for a subsequent semester/term, you must withdraw from school and arrange for a tuition refund.
After being placed on academic suspension, two conditions for re-admission must be met:
Students who have been academically suspended from Brigham Young University-Idaho for a second time are usually placed on academic dismissal. Your academic history will be carefully reviewed by the Academic Standards Committee, and school officials may determine that you have exhausted your opportunities to study and progress academically at Brigham Young University-Idaho. If you wish to continue your formal education, you will need to seek other options.
CREDITS AND GRADES
Credits may be earned and recorded at Brigham Young University-Idaho in accordance with the following provisions:
a. In residence - Consists of attendance in regular school classes or extension classes in established residence centers for which a passing grade is received.
b. In non-residence - Consists of correspondence or extension work in non-residence centers. Total residence and non-residence hours may not exceed a normal level.
Credit Hour Limit
Students may earn up to 80 credits toward an Associate Degree and remain at Brigham Young University-Idaho. There is no credit limit for a Bachelor Degree. Please refer any questions the office of the Registrar (Kimball 190).
Permission to earn credit by special examination must be obtained from the Department Chair involved. Application for credit by special examination may be made through the Registrar's Office.
Advanced Placement Policy
Students who complete an Advanced Placement course in high school and receive a grade of 3, 4, or 5 on the corresponding College Advanced Placement Examination may be granted up to 6 semester credits in that subject (see below).
AP Exam BYU-I Class Credit Art: History of Art 201 3.0 Art 202 3.0 Art: Studio Drawing Art 110 3.0 Art 215 3.0 Art: Studio General Art Art 102 2.0-6.0 (Portfolio review with credit required by Art Department) Biology Bio 100 3.0 Bio 150 3.0 Chemistry Chem 105 4.0 Chem 106 4.0 Computer Science A CS 102 1.0 Computer Science AB CS 102 1.0 CS 144 3.0 Economics: Macro Econ 111 3.0 Economics: Micro Econ 112 3.0 English Lang/Comp Eng 111* 3.0 Eng 120** 3.0 English Lit/Comp Eng 111* 3.0 Eng 250 3.0 Environmental Sci Bio 250 3.0 French Language Fr 101 4.0 Fr 102 4.0 French Literature Fr 201 4.0 Fr 202 3.0 German Language Ger 101 4.0 Ger 102 4.0 Gov & Politics: United States PolSc110 3.0 PolSc 104 3.0 Gov & Politics: Comparative PolSc 150 3.0 PolSc 104 3.0 History: US Hist 120 3.0 Hist 121 3.0 History: European Hist 201 3.0 Hist 202 3.0 Latin: Vergil Latin 101 4.0 Latin 102 4.0 Latin: Catullus-Hor Latin 201 4.0 Latin 202 4.0 Mathematics: Calculus AB Math 110 3.0 Math 111 2.0 Math 112* 4.0 Mathematics: Calculus BC Math 112* 4.0 Math 113 4.0 Music: Theory Music 196 3.0 Physics B Ph 105 3.0 Ph 106 3.0 Physics C: Mechanics Ph 105 3.0 Ph 121 3.0 Physics C: Elec & Mag Ph 106 3.0 Ph 220 3.0 Psychology Psych 111 3.0 Spanish Language Span 101 3.0 Span 102 4.0 Spanish Literature Span 201 4.0 Span 202 4.0 Statistics Math 221 4.0 * will show as a repeat if both sections were passed ** if both Language and Literature have been taken and passed, they will receive 6 credits of ENG 120 (generic)
College Level Examination Program (CLEP)
Students may receive college credit for CLEP exam as specified on the approved list in the Testing Center. To receive credit, a student must score a minimum of 610 on the English general exam, 500 on the other general exam (with the exception of Math) and 50 on subject exam. Earned credit hours will be posted as CLEP credit with a "P" grade. Such credit may not be converted to a letter grade or correlated with an existing Brigham Young University-Idaho course.
NOTE: BYU-Provo will not accept CLEP scores below 610 or subject exam below 50. Students intending to transfer credit by examination should check with potential institutions for specific credit-by-exam transfer policies.
Subject to Department Chair approval, students who have earned a grade of “C” or better in a class taken at Brigham Young University-Idaho for which there are prerequisite course(s) they have not taken, may be given credit and a “Pass” grade for the prerequisite course(s). To apply, students must consult with the appropriate Department Chair. If he or she approves, an application may be picked up at the Registrar’s Office, where a credit fee will be assessed. The fee is $15 for 0.5 to 3.0 credits, with an additional $5 per credit. Although vertical credit counts toward total credit requirements for graduation, no grade is given for GPA computation.
Grades are determined by each Instructor based upon an evaluation of all assigned and completed course work. Classroom/laboratory participation, mastery of subject matter and promise of continuing success in sequential courses in related fields are all valuable criteria used to evaluate progress.
NOTE: The following table indicates each grade variant at Brigham Young University-Idaho with its equivalent grade points:
One credit of equals grade points A 4.0 A- 3.7 B+ 3.4 B 3.0 B- 2.7 C+ 2.4 C 2.0 C- 1.7 D+ 1.4 D 1.0 D- 0.7 F 0.0 P 0.0 W 0.0
An incomplete grade (“I” grade) is a conditional grade only granted under the following circumstances:
Fees and special instructions are available at the Registrar’s Office.
Tuition for audit classes is assessed on the same basis as for credit classes (see Tuition, Fees, and Expenses). Students may not change class status from audit to credit after the deadline has passed for adding classes.
Students who audit a class are not responsible for attendance, daily preparations or examinations, and no grade is reported or recorded on the permanent record. An "I" grade may not be made up by repeating the class as an audit.
Registered students who drop all credit classes and only have audit class(es) remaining are considered withdrawn from school effective the drop date of the class(es). Students will need to re-apply through Admissions for the next semester. They must comply with deadlines, unless they have obtained a deferment.
Brigham Young University-Idaho offers a limited number of "Pass/Fail" classes. Students in these classes receive no letter grade; instead, they either pass or fail depending on whether or not they have met the class criteria. All pass credits count toward graduation, but are not included in GPA calculations.
Amounts of Credit Per Term
Sixteen credit hours per semester are recommended for full time students. Eighteen credit hours is the recommended maximum. Students may take additional credits after consulting with their faculty advisor. Half credits are charged the same as one full credit.
Regular semester class periods last fifty minutes. Regular semester laboratory periods run either two or three hours. Three hours of laboratory work or two hours laboratory work and one hour outside preparation per week are required for one semester credit hour.
Some courses at Brigham Young University-Idaho are repeatable for credit (ie., 100-level classes and internship). However, most classes cannot be repeated without losing the credit earned the first time the course was taken. For example, if a student takes REL 121 one semester and receives a passing grade, and takes the same course again in a later semester, the student will earn only two credits, not four.
Students may repeat classes in the following ways:
NOTE: When a class has been repeated, the grade used to calculate the GPA is the last grade earned and not the better of the two grades.
NOTE: When planning to repeat a class at Brigham Young University-Idaho that was taken at another college, students intending to transfer should be sure the transfer school will accept the repeated class.
Under certain circumstances, Brigham Young University-Idaho allows students to petition for academic renewal. If approved, this eliminates previous poor academic work, either at Brigham Young University-Idaho or elsewhere, from the student academic record. Before petitioning for academic renewal, the following conditions must be met:
If academic renewal is approved, the permanent academic record is annotated to indicate that no work taken during the disregarded semester(s), even if satisfactory, shall be applied toward graduation requirements. All work remains on the records, however, to ensure a true and accurate academic history.
This policy may not be used for individual courses. Students intending to transfer to another institution should also be aware that this policy may not be accepted.
Academic renewal may be applied only once during an academic career at Brigham Young University-Idaho.
Students must be making satisfactory academic progress (2.0 GPA) to represent the school in extracurricular activities.
To be eligible for various benefits, honors and activities, students must be enrolled in the hours indicated:
Mid-Semester (Block) Registration
To add flexibility, students may begin some courses of study at the mid-semester point and earn approximately one-half the regular full-semester credit. In such block classes, periods are doubled thus allowing the students to complete the course by the close of the regular semester. "Block" students may register for no more than 9 semester credits. Tuition and fees are reduced in accordance with the number of credits taken. Block students will have preferential registration. Fall semester students will only be able to register for block classes based on availability after the first day of the block class.