BRIGHAM YOUNG UNIVERSITY-IDAHO
OFF- CAMPUS APARTMENT APPROVAL
1. To preserve the moral integrity of The
Church of Jesus Christ of Latter-Day Saints and BYU-Idaho students by providing
separate housing for single male and female students.
2. To reaffirm our long-standing governance posture, which embraces the
principle of in loco parentis, thus fulfilling the expectations of
parents and the Church.
3. To establish and regularly monitor an approved set of minimum living
Single Students Must Live in Approved Housing
All single students must live in approved housing unless they live at home with
their parents or have received approval from the Housing Office.
Variances may be granted by the Housing Office for students who live with a
relative or local family friend in a situation that approximates the approval
guidelines. A variance is granted on a case-by-case basis, does not
constitute BYU-Idaho housing approval, and may be withdrawn by the university
at any time.
of Single Male and Female Students
All approved housing units must provide for the appropriate separation of
single male and female students. BYU-Idaho reserves the exclusive right
to determine how its policy of separating the sexes should be implemented in
each apartment complex. In reaching a decision as to an appropriate
separation plan, the Housing Office
will consider all relevant factors, including the location of the building or
buildings, the extent of the privacy and separation provided, and the
likelihood that the decision will enhance the policy objectives.
To achieve a reasonable level of supervision pertaining to the student housing
and Honor Code standards, the following expectations are given:
(1) Apartment Manager: Each apartment or apartment complex must have a
resident manager (not a currently enrolled single student) who will: (a)
Be responsible for enforcing all housing regulations and the Honor Code, (b)
Refer ongoing problems and violations to the Dean of Students Office, (c)
Implement all procedures as outlined by the apartment owner and the Housing
Office, (d) Oversee and be responsible for the maintenance and upkeep of the
physical facilities, giving consideration to both safety and cleanliness, (e)
Supervise resident assistants (if applicable), (f) Subscribe to the standards
of the Church, BYU-Idaho, and the Honor Code, (g) Be mature individuals capable
of handling college-age students, (h) Qualify for and have on file with the
BYU-Idaho Housing Office a BYU-Idaho ecclesiastical endorsement. This
endorsement must be updated annually and assures that everyone living in
BYU-Idaho approved housing meets the same endorsement standard. (Blank
forms are available from the BYU-Idaho Housing Office.)
(2) Apartment Managers should either: (a) Be in the same building as the
student residents, or be in the same building group complex with reasonable
control over entrance, (b) Be in a separate apartment from tenants, or (c)
Receive approval from the Housing Office for any exceptions. Also, they
should be married, be good LDS role models, be compensated for the fulfilling
of their responsibilities, and handle students in a reasonable manner.
(3) Resident Assistants (RA): A full-time manager, under most
circumstances, can supervise up to 60 students. A resident assistant
should be hired for the supervision of every additional 30 to 40
students. Example: An apartment with 90 students would require one
full-time manager plus one RA. An apartment with 150 students would
require one full-time manager plus three RA’s.
Minimum Specifications for
The landlord agrees to maintain both the interior and exterior of the property
and any furnishings or appliances provided in a safe and operable condition and
in compliance with all minimum specifications established by BYU-Idaho.
Where necessary, a written notification of needed repairs or maintenance should
be given to the landlord. Serious violations of minimum specifications
should be brought to the attention of the Housing Office.
1. Space and room arrangements:
(a) Every room occupied for sleeping purposes shall contain at least 50 square
feet of floor space per student, not including closet space.
(b) No more than four
tenants shall sleep in a single bedroom.
2. Apartment furnishings:
(a) Every dwelling unit occupied by students shall contain adequate study
facilities. (It is recommended that this include one study desk for each
two students or six square feet of desk/table area per student.)
(b) There shall be one straight-back study chair for each student.
(c) There shall be one reasonably sized dresser or chest of drawers per
(d) There shall be adequate bookshelves.
(e) There shall be adequate mirrors in the apartment.
3. Beds and bedding:
(a) A separate bed shall be provided for each tenant.
(b) Beds shall be clean, sanitary, in a good state of repair, and equipped with
a mattress cover.
(c) Sleeping facilities for single students are not allowed to be set up in the
living room areas.
4. Light and ventilation:
(a) Every room shall have adequate light and ventilation.
(b) Each window shall have screens, curtains, or drapes, as well as an inside
5. Bathroom Facilities:
(a) Every bathroom shall have an outside window or exhaust fan.
(b) There shall be at least one toilet, washbasin, and bathtub or shower in
good working condition per six tenants.
(c) All bathroom facilities shall be so located within the dwelling so as
to be reasonably accessible to all persons sharing such facilities.
6. Heat and Water:
(a) Every dwelling shall have heating facilities and equipment that is capable
of maintaining a room temperature of 70 degrees Fahrenheit at a point three (3)
feet above the floor in all habitable rooms.
(b) Hot water shall be reasonably available at all times.
7. Closet and storage space:
(a) There shall be closet space at least 22 inches deep and three feet in
width, or the equivalent, provided for each tenant occupying the bedroom.
(b) There shall be storage space for bags and trunks belonging to the tenants.
8. Cooking and eating apartment requirements:
(a) The apartment shall contain a kitchen sink that is connected with hot water
and cold water and is also connected to the sewer drain.
(b) The apartment shall have an electric or gas stove with an oven in good
(c) The apartment shall have one refrigerator in good operating condition per
six (6) tenants.
(d) Floors and walls shall be in a good state of repair and shall be finished
so that they are sanitary and can be easily kept clean.
(e) There shall be adequate garbage storage and disposal facilities.
9. Basement apartments:
(a) Floors and walls shall be adequately sealed against dampness.
(b) The living quarters must be separated by a wall from the furnace room, coal
bin, and laundry room.
(a) Adequate exit facilities shall be provided at all times.
(b) Doorways and aisles shall be at least 28 inches wide, and shall be kept
unobstructed and well lighted at all times.
(c) Each residential unit
housing more than ten tenants shall have two separate exits.
(d) No accumulation of rubbish or combustibles shall be permitted in the building,
and no combustibles shall be stored within 12 inches of the furnace.
(e) All apartments shall have outside doors with a substantial lock, and a key
shall be issued to each tenant occupying the apartment.
(f) Each apartment must have functional fire extinguishers located in the
kitchen area. Smoke alarms are also required in each bedroom and in the
hallway by the bedrooms of each apartment.
(g) Landlords shall make arrangements to reasonably remove snow and ice from
stairways, walkways, and parking lots.
(h) Electrical outlets in the bathrooms must be GFI protected as required by
the Uniform Electrical Code.
(i) Electrical wiring shall not be hung on nails or run under rugs and
carpets. There shall not be more than two appliances plugged into each
(j) Every room shall contain at least two separate electrical outlets.
(k) As a safety precaution, there shall be no portable gas or electric
11. Appearance of apartment:
(a) Rooms occupied by students shall be in a good state of maintenance with
walls and ceilings preferably light in color, especially basement rooms and
(b) An approved student apartment shall present a neat, attractive appearance.
(c) The grounds shall be reasonably maintained and free from offensive and
(d) The outside of the unit shall be in good repair.
Parking shall comply with city ordinances. Rexburg city ordinances
require the landlord to furnish sufficient parking for automobiles owned by
(a) A written certificate of occupancy for new construction (or inspection
documentation for existing structures) as well as a business license must be
obtained from the City of Rexburg.
(b) Each apartment unit will be inspected by BYU-Idaho before initial approval
and periodically to assure compliance with all approval guidelines.
14. Hotels, Motels, Condominiums,
Studio Apartments, Trailers, and Commercial Property:
(a) Hotels, motels, condominiums, studio apartments, and trailers are not
approved housing for single students (see Section 3c above).
(b) Apartments housed in the same
building as commercial property are not approved housing for single students.
15. Approval of new or existing construction:
All newly constructed housing units desiring approval must meet all
BYU-Idaho approval guidelines and also obtain a certificate of occupancy
from the City of Rexburg.
Any existing structures that have never been approved for single students, any
unit that has been disapproved, or any unit that has not rented to single
students for more than 12 months, must meet the approval guidelines, obtain a
satisfactory inspection from the City of Rexburg, and must also meet the
following additional stipulations: a) Smoke alarms in every bedroom and
in the hallway outside the bedrooms, b) Secondary egress windows in basement bedrooms that
provide 5.7 sq. ft. of open able window space, and a finished sill height of
44” off the floor, and c) Provide paved off-street parking at the rate of 1.0
spaces per student.
Units, which have
enjoyed perpetual approval, will be “grandfathered in” on these issues.
However, nothing in these guidelines should be interpreted as precluding
BYU-Idaho from upgrading the requirements for approval at any time.
All apartment units must either have postal-approved receptacles or have mail
bulk delivered. With approved secured receptacles, the postal service
will distribute the mail to the boxes and assume the responsibility of
forwarding first-class mail. By not installing acceptable mail
apartment management will have to assume the responsibility for mail
distribution into secured receptacles and the forwarding of first-class
mail. Those units that choose to install postal-approved receptacles will
need to post an alphabetized list of residents in an appropriate place next to
the mailboxes. Also, a list of names for each box corresponding to each
apartment needs to be taped onto each box.
BYU-Idaho single students must live in approved housing or at home and are
expected to abide by the following policies regarding curfew hours and guests
of the opposite sex.
See Honor Code in the Standards section.
The Dance Office, under the
leadership of the Activities Program, sponsors dances for BYU-Idaho
students. Individuals and complexes may
not sponsor a dance for the BYU-Idaho student body. With permission of the owner and manager, dances held at
complexes are for tenants and their individual guests only. Music and dress need to be in compliance
with the BYU-Idaho Honor Code and dress standards. The social activities dance office is available to help with
music and disc jockeys.
Firearms, knives, ammunitions, explosives, or any devices which intended use is capable of
inflicting injury or damaging property, including but not limited to martial
arts weapons, BB guns, slingshots, pellet guns, paintball guns, wrist rockets,
swords, hunting knives and bows, are prohibited in on- or off-campus
apartments. Facsimiles of firearms or
dangerous and destructive weapons are also prohibited. These dangerous devices are discouraged, and
it is recommended that they be left at home unless arrangements are available
for approved storage. On- and
off-campus approved housing unit owners and managers may assume the
responsibility of storing any weapons, firearms, or ammunition on the premises
only if these items are kept under lock and key outside of student
apartments. Any questions regarding
weapons in housing units may be directed to university police or the housing
Because overnight guests often cause interruption and inconvenience to others,
all guests should be cleared with the apartment manager. No overnight
guests of the opposite sex are permitted at any time. The tenant shall be
responsible for any damage, beyond reasonable wear and tear, to the property by
the tenant, members of the tenant's family, or guests.
Guidelines (By the Opposite Sex):
Men and women may visit in apartments of the opposite sex beginning at 2 p.m.
Monday through Friday, noon on Saturday, and after church on Sunday, and
extending until one hour before curfew. Visitors need to be in compliance
with the following guidelines:
(a) There should always be at least three people in an apartment being visited
by a member of the opposite sex.
(b) Drapes and blinds must be left open during the visit.
(c) Visitors of the opposite sex are not allowed in bedrooms at any time.
(d) Visitors must have the approval of the roommates before being allowed in
Students should be in their own apartment by 11 p.m. on nights preceding a
school day and 1 a.m. on nights not preceding a school day. Visitors of
the opposite sex are to be out of the apartment one hour before curfew.
When attending university functions that end later than established curfew
hours, such as plays and concerts, students should be in within 30 minutes
after the event is over. Curfew hours
remain in effect during finals and test week.
Late or overnight passes are required to extend the curfew one hour, Sunday
through Thursday. This pass may be obtained from the housing unit
Literature, Books, Magazines,
Posters, and Pictures
All such material must be within
the standards of good taste and decency as implied in the Honor Code.
No pets of any kind are allowed in approved housing.
Landlords or their agents have a right to enter an apartment in a reasonable
manner to make needed repairs, for the weekly house check, to show an apartment
to a prospective tenant, to verify compliance with the Honor Code and housing
policies, or in case of an emergency. However, this entry should occur
only after the manager has knocked and generally at reasonable hours and with
the tenant’s consent. A student’s privacy is protected by law. If
management enters at other than the appropriate times outlined in the rental
contract, there must be “reasonable cause” to suspect that there is an Honor Code violation in
progress. Management does not have the right to enter a student’s
apartment on a “fishing expedition.”
Quiet hours are from 10 p.m. until 8:30 a.m. Monday through Saturday and all
day Sunday. Quiet hours are designed to help students have adequate time
for proper study and sleep. Each resident is expected to refrain from
disruptive activities such as loud conversation and laughter or loud playing of
radios, stereos, etc. Residents do not have the right at any time to be
so excessively loud that it is an unfair disturbance to other residents.
A landlord can require a tenant to deposit a sum known as a security deposit.
A security deposit is for purposes other than the payment of rent. The
rental agreement should specify the amount of the security deposit and what it
may be used for. If the security deposit can be used for the payment of
rent, the rental agreement and/or deposit receipt should clearly indicate
this. The security deposit cannot be used to cover normal wear and
tear. Normal wear and tear means the deterioration that occurs based upon
the use for which the rental unit is intended and without negligence,
carelessness, accident, misuse or abuse of the premises or contents by the
tenants, their family, or their guests. A landlord who finds it necessary
to use a security deposit is required to provide the tenant with a signed
statement as to expenditures required, the amount retained, and the purpose for
which the amount retained was used. The statement and the remainder of
the security deposit, if any, or the full deposit, must be given to the tenant
within 21 days after the tenant surrenders the premises. If both the landlord and the tenant have
previously agreed, this period can be extended up to 30 days, but no longer.
Video Tapes, Music, Posters, and Internet
In keeping with the ideals of BYU-Idaho and the spirit of the Honor Code,
"R," “NC-17,” and "X" rated viewing are not
allowed. In addition, posters, internet access, music, television, or
“any form of entertainment, including concerts, movies, and videocassettes,
that is vulgar, immoral, inappropriate, suggestive, or pornographic in any
way,” no matter what the rating, violates the spirit of the Honor Code and is
not acceptable (see For the Strength of Youth pamphlet, page 11).
Off-campus apartment units which provide media cable services, such as TV or
satellite service to their tenants are expected, as a condition of their
BYU-Idaho approval, to exercise their option as subscribers and not provide any
channels or services that bring “R,” “NC-17”, or “X” rated viewing into the
homes of BYU-Idaho students. Most premium movie channels are
considered inappropriate. Those that often come with basic service and
must be filtered out currently include MTV and VH-1. Special events, such
as major sports contests, which do not violate the Honor Code, may be procured
through pay-per-view channels after the cable or satellite distributor clears
that event in advance with the University Dean of Students Office. The expectation for students who subscribe
to cable service on their own is the same. Students are expected to
refrain from subscribing to or viewing any media that compromises their
commitment to the BYU-Idaho Honor Code.
The tenant agrees to use the property as his or her personal residence and to
comply with all applicable city, county, and state laws in use of the
property. The tenant shall maintain the interior of the property in a
reasonably clean and safe condition, use reasonable care in consumption of
utilities and services furnished by the landlord, and avoid unreasonable noise
or other disruption of the privacy and peaceful enjoyment of the premises by
the landlord and other tenants. The tenant shall not make, or cause to be
made, any alterations to the property or its contents without first obtaining
the written consent of the landlord.
Disputes between students and landlords can usually be settled through
reasonable negotiation by both parties. BYU-Idaho Housing Office will offer
mediation services if needed. If a satisfactory decision is not met by
negotiation or mediation, BYU-Idaho, under Idaho law, provides a formal,
four-member arbitration panel whereby written complaints are submitted to the
Housing Office with a written rebuttal from the offending party. If the
case is accepted for arbitration, a hearing will be scheduled with evidence
submitted from both parties. If the student fails to comply with the
decision, they may be prevented from registering for school and/or grades may
be held. If the landlord fails to comply, university-approved status
could be lost.
Every rental agreement shall include the following clause: BINDING
ARBITRATION: In the event the landlord and the BYU-Idaho student-tenant
fail to agree concerning the construction or application of any of the terms,
provisions, or conditions of this agreement, and after mediation by the
BYU-Idaho Housing Office, either party may present the controversy to the
BYU-Idaho Housing Arbitration Board for arbitration. The party submitting
the issue to the Housing Arbitration Board shall commence the action by serving
a written request for arbitration with the BYU-Idaho Housing Office and upon
the other party. The policies and procedures governing arbitration are
contained in the BYU-Idaho Off-Campus Housing Guidebook, a copy of which
is located at the BYU-Idaho Housing Office, and the terms of which are
incorporated by reference to this lease agreement and become a part of
it. Awards made in arbitration may be confirmed by a court of law and
enforced in the same manner as any other judgment or decree. Students who
fail to satisfy any judgment of the BYU-Idaho Housing Arbitration Board shall
be prevented from registering for school and/or a hold shall be placed on their
grade transcripts until compliance with the judgment. If the landlord
fails to comply with the judgment of the BYU-Idaho Housing Arbitration Board,
BYU-Idaho may withdraw its approval of the apartment complex for student
occupancy. If neither party requests arbitration, or the Arbitration
Board refuses to hear the dispute, the parties shall be free to pursue their
civil remedies through a court of competent jurisdiction, and the
non-prevailing party shall pay the cost of litigation and such amounting for
attorney's fees, as the court may deem reasonable.