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This section describes the CONTRACTUAL FINANCIAL AGREEMENT
between Brigham Young University-Idaho and each student who attends any regular
school session and/or enrolls in any credit class. Brigham Young University-Idaho is affiliated with The Church
of Jesus Christ of Latter-day Saints.
Approximately seventy percent of the University’s
operational costs is paid from the tithes of Church members. Because of this, students who are Church
members or their families have already made a monetary contribution to the
operations of the University. To help
equalize this cost, non-members of the Church are assessed higher tuition,
which still does not completely cover the total educational costs of the
student. All audited, Internet, and Continuing Education credit
classes are charged the same tuition as regular credit classes taken at the
University. Access to personal information on the
BYU-Idaho home page requires the student ID number and a PIN number. The student’s birth month and year (4 digits)
are set up as the PIN when the student applies for admission. The student is encouraged to change this to
another number on the Registration System for additional privacy. Payroll information requires a network user
name and password, which is set up
automatically for new students. The name
can be found on the network directory after school begins. The student’s PIN serves as the password
until changed by the student at the Help Desk in the Library. See www2.byui.edu/students. PERSONAL STUDENT ACCOUNTS Each student has a personal account at the University where
all charges and payments are recorded.
The different types of charges and payments are identified separately on
each student’s account; e.g., Tuition and Fees for each semester, Books and
Supplies, Campus Housing, Student Insurance, Deposits, etc. Also, different types of financial aid are
identified; e.g., BYU-Idaho Scholarships and Grants, Off-Campus Scholarships,
Pell Grants, and Stafford Loans. To view
this information log on to http://my.byui.edu
or http://www2.byui.edu/accountingoffice.
I-Card
Deposits Students can deposit money on their personal BYU-Idaho
identification I-Card which then allows them to use this card to make purchases
at Food Services outlets and vending machines, to buy items from the Bookstore,
to pay for tickets to events, to make copies at copy machines on campus, and
use the printers in the computer labs. Students can make deposits at the Cashiers
Office in the Personal Deposit Accounts For the convenience of each student, money may be deposited
to the student’s personal account at the University. These funds may be used by the student to pay
for future debts incurred or may be withdrawn for personal use. Up to $400 cash can be withdrawn each day or
a check written for any amount between Students may also open a checking or savings account in one
of the local banks in Rexburg or at the Beehive Federal Credit Union. All of these financial institutions are
pleased to have student customers and are within walking distance of the
campus. Money can be transferred
electronically into a student’s account.
Also, students can have 24 hour access to their money by using the
Beehive Federal Credit Union’s Automated Teller Machines (ATM) located on
campus or at other ATM’s in Rexburg. Payroll Accounts Students who work for BYU-Idaho may have their pay deposited
directly into their checking or savings account at their bank or credit
union. This is done by submitting a
request form along with a voided check or savings deposit slip to the Payroll
Section in the Accounting Office. If
this option is not chosen, the student’s pay will be deposited into his or her
personal payroll account at the University.
It will be available at the Cashiers Office on or after each payday (8th
and 23rd of each month) between Payroll Notifications are available on http://my.byui.edu or http://www2.byui.edu/accountingoffice.
REGISTRATION AND TUITION Registration Deposit The Registration Deposit of $60
must be paid before a student will be allowed to register. This deposit is required of all students
including those who will receive a scholarship or financial aid. This can be
paid (1) at the Cashiers Office, either in person or by mail, 130 Kimball, This deposit will be kept on the
student’s account to allow registration for subsequent semesters. When a student is no longer a continuing
student, this deposit will be applied to outstanding debts and the balance
returned to the student. Student can
have this refund processed sooner by notifying the Accounting Office when they
are not returning. Tuition
Tuition is based upon the number of registered credits (including audited classes), even if classes may not start until
later in the semester. Students taking
12 or more credits a semester will be charged full-time tuition; otherwise,
tuition is assessed for each credit for which the student is registered.
The amount of tuition is computed each time the student registers or
makes changes until the registration deadline (one week after classes begin). Afterwards, tuition will not be adjusted
downward. If students have not reached
full-time status by the Registration Deadline, they will be charged for
additional classes which may be added later until they reach full time status. Class Fees
Certain classes may have an extra fee due to the unique
expenses associated with that class.
Generally, these fees are for supplies which are considered to be
purchased and used during the first week of each term. Some fees are for student travel or other purposes
such as private lessons or guest lecturers. There is no refund of class fees
after the Registration Deadline unless the teacher certifies to the Accounting
Office that funds have not been committed and/or expended. Reference each class in this catalog for
details of each class fee. Charge per Class Dropped There is no charge for dropping a class up to one week after
the class begins (Registration Deadline).
After this date, there will be a $5 charge for each class dropped. The deadlines are listed in the catalog calendar. Class Schedule and Fees Form A Class Schedule and Fees Form will show the following for
the semester: (1) the schedule of classes for which the student is registered,
including times, instructors, and locations, (2) total of tuition and class
fees assessed, (3) any tuition payments, (4) any awarded scholarships, grants,
and other financial aid, (5) the amount which will be owing after payments and
aid are applied, and (6) the Payment Deadline and other information. This form
is available on http://my.byui.edu or http://www2.byui.edu/accountingoffice. It can also be requested from the Registrar’s
Office either in person, by phone (208-496-1004), or over the phone
registration system (208-496-1006). The
Class Schedule and Fees Form may change after each registration change. Therefore, be certain to obtain the most
recent form. TUITION PAYMENT DEADLINES Payment for the full amount of Tuition and Fees for ALL registered
classes is due on the following dates, including
classes which have not started. Failure
to pay the full amount will result in a Late Payment Charge of 5% on the unpaid
balance. As long as a student is taking
any class which begins during the first half of the semester, the student is
considered to be a full semester student. Sep 8 Fall
Semester Jan 12 Winter
Semester May 10 Summer
Semester If additional charges result from classes being added later,
these charges will be due the day the additional registration takes place, NOT
when the classes begin. There will be NO
REFUND for these classes if they are later dropped, unless the student
withdraws from school. The following Tuition Payment Deadlines are for those
students who do not start school until the middle of the semester. This includes
“only Second Block Students”. Nov 1 Fall Block Mar 8 Winter Block Jul 5 Summer
Block There is NO OFFICIAL BILLING FOR TUITION AND FEES
mailed to students by BYU-Idaho.
However, this information may be obtained at anytime on http://my.byui.edu or on http://www2.byui.edu,/accountingoffice
or by obtaining a Schedule and Fees Form
on the phone registration (208-496-1006).
BEING UNAWARE OF THE AMOUNTS OWING OR THE DEADLINE DATES DOES NOT
EXCUSE THE STUDENT FROM MEETING THE TUITION PAYMENT DEADLINES. Payments can be made by mail, in person at
the Cashiers Office, and by bank card on the phone (208-496-1080) or on the student’s
personal account, on http://my.byui.edu or on
http://www2.byui.edu/accountingoffice.
OTHER CHARGES Books and Supplies Books and school supplies purchased at the BYU-Idaho
Bookstore may be charged to the student’s personal account at the
University. These charges become due the
following month; however, available financial aid will be used when available
to pay for these charges. These
purchases may also be made with cash, check, or bank card. Students may purchase required course materials from other
sources than the BUI-Idaho Bookstore which would largely include the
inter-net. The course materials which
are required can be obtained by visiting http://www.byuibookstore.com
and then selecting Textbooks. If a student needs to receive Financial Aid before school
starts to purchase course materials from a source other than the BYU-I
Bookstore, they should contact the Accounting Office. An appropriate advance of their Financial Aid
up to 10 days before the semester or class begins will be handled on an
individual basis. All students and spouses have access to the Student Insurance All students admitted to BYU-Idaho as traditional
matriculating students must have Accident and Medical Insurance Coverage in
Rexburg. Therefore students will be
automatically charged for Student Insurance unless they have submitted
a waiver form showing they have other insurance. A brief summary regarding medical insurance
can be found at the end of this section.
For a more detailed explanation, see the Student Health Plan on http://www2.byui.edu/student (under
Financial Information), or http://www2.byui.edu/accountingoffice, or contact the Accounting Office for a copy of the Student Health Plan Handbook. Student Campus Housing Payments are due according to the housing contract signed by
the students. Contractual arrangements
are made in the Housing Office. For on-
and off-campus housing information, contact the Housing Office, 190 Kimball
(208-496-1045), or visit http://byui.edu/Housing. Long Distance Phone Credit Cards Only students living in campus housing may acquire a
BYU-Idaho phone card. Student can
request a card at the Accounting Office.
Long distance calls will be charged to the student’s personal account at
the University and are due the following month. Meal Contracts Students may purchase various meal contracts from the BYU-Idaho
Food Services. These contracts may be
charged to the student’s personal account at the University. Payments are due according to the contract
signed by the student. For additional
information or to set up a contract, contact Food Services in Manwaring Student
Center 248, or call
208-496-2251, or visit Food Services on the home page at http://byui.edu. All students with half-time status or more can use their
I-Card as an Part-time as well as full-time students have access to the
use of the Physical Education building, Library, and other facilities on
campus. Spouses may have access to P.E.
facilities by purchasing a pass at the P.E. office for $5 a semester. MONTHLY FINANCIAL STATEMENTS Monthly Financial Statements will
NOT be printed and mailed to students who have Continuing Student Status, even
during their break. However, they will
be notified at the beginning of each month (by e-mail to their BYU-Idaho
address) if a balance is still owing.
This notice may be forwarded automatically by students to another e-mail
address. Students can go at any time to
their Personal Account on the web to view details of all charges and payments,
including deposits at http://my.byui.edu or http://www2.byui.edu/accountingoffice.
If currently enrolled students
wish to view a monthly statement, they can do so on their Personal Account
screen. Then the statement may be either
printed or attached to an e-mail to be forwarded to another person. If someone other than the student is making
payments, the student is responsible to provide the necessary information to
them so that the payments will be made by the deadlines. STUDENTS SHOULD NOT RELY UPON MONTHLY E-MAIL
OR STATEMENTS TO REMIND THEM OF THE PAYMENT DEADLINES for Tuition and Fees,
Insurance, Campus Housing, or Campus Meals. Monthly Statements will be printed
and mailed to students who no longer have Continuing Student status. PAYMENTS All payments must be made in Payments may also be made on the BYU-Idaho home page with a
direct transfer of money from personal bank checking or savings accounts, or
with a credit or debit bank card (VISA or MasterCharge). Go to http://my.byui.edu
or http://www2.byui.edu/accountingoffice
and select Personal Account. Bank cards
may also be used in person at the Cashiers or over the phone
(208-496-1080). Any questions concerning
personal accounts should be directed to the Accounting Office, either in person
(130 Kimball) or by calling (208) 436-1050. Advance Payments Payments may be made in advance, either in one amount or in
several installments, which will enable the student to meet payment deadlines
without having to pay the entire amount in one lump sum. If a student decides not to attend after
making advanced payments, the full amount will be refunded after deducting any
debts the student may owe the University. Scholarships and Grants BYU-Idaho scholarships and grants will be posted to the
student’s account up to 10 days before the first day of classes of each
semester. Scholarships and grants from
non-BYU-Idaho sources will be credited as they are received. Federal Financial Aid Approved Pell Grants and Stafford Loans are available up to
10 days before each semester. However,
Pell Grants will be delayed if classes for the specified minimum credits do not
start until later in the semester. In
these cases, the students should plan on paying Tuition and Fees by the
deadline in order to avoid the Late Payment Charge. A partial Pell can be obtained by visiting
the Financial Aid Office. Before the Tuition Payment Deadline, students should go to
the Cashiers Office to: (1) apply the Financial Aid in their personal accounts
to cover Tuition, Fees, and other debts, and (2) access any funds left after
debts are paid. If this is not done
during the first week of each semester or term, the Financial Aid in the
student’s account will be automatically used to pay Tuition, Fees, and other
debts authorized by the student.
Students may then go to the Cashiers Office at any time to obtain the
balance of their Financial Aid. Before Financial Aid will be given to a student, a Title
IV Authorization form must be submitted stating whether the student gives
authorization to BYU-Idaho to use these funds to pay for all debts owed to the
school or just for Tuition, Fees, and Campus Housing and Meals. This decision will remain in force as long as
the student has continuing student status OR until the student goes into the
Accounting Office and changes the authorization. This form may be completed on the home page
at http://www2.byui.edu.FinancialAid
(select Title IV Authorization), at the Cashiers window, or submitted to the
Accounting Office. Dishonored (bad) Checks Appropriate
late charges will be assessed when a dishonored check has been used to pay
tuition and other charges. Check cashing privileges may also be terminated. A
return check charge of $5 will also be assessed for each dishonored check. Delinquent Accounts If
a student fails to meet financial obligations such as unpaid fees, fines, loans, housing, returned checks, or loss of
property or breakage, the following recourse may be taken by the
University: 1.
Cancellation of registration. 2.
Advanced payment for tuition and other charges by a
student with a bad debt history before he or she will be allowed to register. 3.
Withholding of academic credit. No transcript of
credits, recommendation, registration or readmission to the University will be
allowed until the obligation is cleared. When
students become delinquent in the payment of their financial obligations, BYU-Idaho
will charge: (a) a finance charge in the
amount of one percent per month of all unpaid debts over thirty days old, (b)
all late charges, and (c) all costs of collection incurred by BYU-Idaho in
collecting the debts, including collection agency charges and attorney’s
fees. If a student’s account is assigned
or turned over to a collection agency, an additional charge of one-third or
more of the unpaid debt will be added to the total debt to pay for the costs of
collection. This will enable BYU-Idaho to
receive full payment of the amount owing to the University by the student. The
above steps may be taken by the Director of Accounting Services without further
notice if a satisfactory arrangement is not made after the student has once
been notified regarding his or her financial responsibility. REFUND POLICIES & PROCEDURES There are NO REFUNDS for Tuition and Fees after the
Registration Deadlines unless the student officially withdraws from
BYU-Idaho. Students will be charged for
the classes for which they are registered until officially withdrawn from
school, even though they may not have been attending the classes or the classes
have not started. All registered classes will be added together in determining
the tuition to be charged, even if some of the classes have not started. At the Registration Deadline students have
purchased their places in the registered classes, and there will be NO REFUND
given unless a student completely withdraws from school. Students may come into the Accounting Office before
withdrawing from school to see how the withdrawal will affect them financially. Computation
of Tuition Refunds The
following charges will be made to withdrawing students: 1. If a student withdraws prior to the first
day of the semester, there will be no charge. The Registration Deposit will be applied to
any outstanding debts and the balance mailed to the student when he loses his
Continuing Student Status. 2. If a student withdraws on or after the first day of classes and prior to the Registration Deadline, there will only be a $60 processing fee. The Registration Deposit will be applied to the processing fee. 3. If withdrawal takes place after the
Registration Deadline, the student will be charged a $60 processing fee plus
an adjusted tuition amount based upon calendar days from the first day of the
semester until the official withdrawal date.
The amount previously charged for tuition at the beginning of the
semester (or block for block students) will be adjusted to reflect this new amount. After the semester or block is sixty percent
completed, the tuition amount will not be adjusted, and there will be no refund
of tuition. Also, there will be no
refund of class fees after the Registration Deadline. Approximately one percent per calendar day
for the semester (two percent for second block students) will be used to
calculate adjusted tuition during the periods as follows:
4.
Federal Repayment Guidelines will be used for
students receiving Title IV financial aid.
The adjusted amount of tuition and fees will be computed from the first
day of the semester up to the date of withdrawal in addition to the $60
processing fee, including withdrawals during the first week. Federal Title IV Financial Aid Students who have received Federal financial aid and
plan on withdrawing from school should first check with the Accounting Office
to determine how much of the financial aid they will have to pay back to the
government when they withdraw. This may affect the decision to withdraw. When a student receives Title IV funds (Pell Grant, Housing and Meal Contracts Refunds will be processed when the
contract is terminated and will be computed according to the terms of the
contract. Student Insurance Student insurance is
non-refundable after the Insurance Waiver Deadlines. Class and Related Fees These fees are non-refundable after
the Registration Deadlines unless authorized by the instructor. Application of Refunds If payments exceed the adjusted
charges for tuition and fees and other charges, the overpayment or refund will
be credited (1) to outstanding debts owing by the student to BYU-Idaho, (2) to
any debt owing to the government for Pell Grants, and (3) to school
scholarships or grants awarded to the student during that semester or
term. If a balance remains, it will be
mailed to the student within thirty days of the withdrawal. STUDENT
APPEAL PROCEDURES If a student feels that his or her
financial questions or problems have not been adequately resolved in the
Accounting Office, they should then visit with the Director of Accounting Services
(130 Kimball). If the problem persists
because of extraordinary circumstances, a student may appeal to the Director of
Financial Services (290 Kimball). STUDENT MEDICAL INSURANCE Brigham Young University-Idaho
requires that all students who are admitted as matriculating students, and have
Continuing Student Status must be covered in the Rexburg area by health and
accident insurance. Therefore, each
student who registers as a matriculating student is automatically charged for
the Brigham Young University-Idaho student insurance unless an Insurance
Waiver form has been previously submitted to the Accounting Office. They will also be charge during their
off-track break unless they submit a waiver. Although Continuing Education and
non-traditional students will not be automatically enrolled, they may be
eligible to buy insurance. They should
contact the Accounting Office before the deadline date of each semester that they
might be eligible. The
following is a summary taken from the Student Health Plan Handbook which
contains the contractual agreement with DMBA for the BYU-Idaho student
insurance which takes precedence over this summary. The entire Handbook can be viewed on http://www2.byui.edu/student (under
Financial Information) or http://www2.byui.edu/accountingoffice. This Handbook will also be mailed to a
student upon request to the Accounting Office. Additional
enrollment information may also be obtained by visiting the Accounting Office,
130 Kimball Building, or calling (208)498-1039.
Policy information as well as the status of any claims may be viewed on
the home page of Deseret Mutual Benefit Administrators (DMBA), http://www.dmba.com, or by calling
1-800-777-3622. For questions concerning
coverage, contact the Enrollment When students register for the
first time, they are automatically enrolled in the Student Health Plan. If a student has waived the student insurance
and then the coverage under another insurance plan is terminated involuntarily
during the year, he or she should notify the Accounting Office within sixty days
of the termination or use the BYU-Idaho home page (www2.byui.edu/accountingoffice)
to enroll in the BYU-Idaho insurance plan. Once enrolled in the BYU-Idaho
plan, the insurance coverage will continue until the student no longer has
continuing student status, or when a waiver is submitted before the deadline
for each semester. This insurance
coverage applies to continuing students during their off-track semester break
unless a waiver is submitted for that break. If a student has a break between semesters
longer than four months, coverage will be terminated unless the student has a
one semester deferment from the Admissions Office. Student Insurance Waiver A STUDENT MAY HAVE THE BYU-IDAHO
INSURANCE WAIVED if (1) he or she is
covered in the Rexburg area by another health and accident insurance plan, AND
(2) a completed Insurance Waiver Form is submitted to the Accounting Office
BEFORE the deadline listed below. These
forms are mailed to new students in their registration packets. They may also be picked up in the Accounting
Office or completed on the BYU-Idaho home page
http://www2.byui.edu/accountingoffice. The BYU-Idaho insurance cannot be waived
after the following deadlines.
Once the insurance has been
waived, the student will not be charged for insurance in subsequent
registration periods while a continuing student, unless the Accounting Office
is informed that the student is no longer covered by private insurance. It is the student’s responsibility to inform
the Accounting Office or to enroll at http://www.byu.edu/accountingoffice
as soon as the private insurance coverage terminates. Students will not automatically have
BYU-Idaho’s insurance if private insurance is cancelled. If
a student changes private insurance companies, he or she should inform the
Accounting Office or enter the new company on the web. Insurance Waiver During Breaks
from School If a student has private insurance
coverage at home during an off-track break from school, he or she may waive the
BYU-Idaho insurance during this period up to four months. When a student returns to school, the BYU-Idaho insurance will be reinstated. This Away-From-Campus Insurance Waiver form
is available in the Accounting Office and can also be completed at http://www2.byui.edu/accountingoffice. This must be completed by the deadline date
of the semester for which the student will be absent from school. Student Dependents Insurance Students may enroll their
dependents in the Student Health Plan if the student is also enrolled in the
Student Health Plan. Enrollment MUST
take place (1) during the first week of the student’s attendance, or (2) during the open enrollment period
(first week of Fall Semester), or (3) within sixty days of the termination of
other private insurance, or (4) within 60 days of the acquiring of a new
dependent (marriage, birth, or adoption).
Once enrolled, the dependent’s insurance will continue until the student
no longer has Continuing Student Status or the student cancels the
coverage. Contact the Accounting Office
for more details at 130 Kimball or call 208-496-1039. Students are advised to talk to the insurance
enrollment clerk in the Accounting Office as soon as possible before the
deadline dates. Insurance Payment Deadlines Insurance payments are due at the
beginning of each semester for which the student (and dependents) are
enrolled. The deadlines for insurance
payments are the same as tuition and fees.
Reference the Insurance Payment Deadlines above or on the catalog
calendar. Cancellation of Insurance The Student Health Plan Insurance
will be automatically cancelled at the end of the semester in which a student
withdraws from school and when the student no longer has continuing student
status. If a student does not plan on
returning to school, he or she should
notify the Accounting Office so that the insurance can be cancelled or the
extended insurance option made available to the student. A student may cancel or waive the
insurance at the beginning of each semester if he or she is covered by private insurance
by submitting a completed Student Insurance Waiver form to the Accounting
Office or on the web before the deadline. Insurance Coverage Period Students and their dependents will be covered from the beginning
of the enrollment period until the insurance is waived or cancelled (see
above). This coverage continues through
the semester off-track breaks from school as long as the break is not longer
than one semester. Payment is due at the beginning of the semester of the
absence. Student Health Plan Insurance
Coverage The BYU-Idaho Student Health Plan
requires that the student or spouse first go to the Student Health Center
(SHC). The low cost of the insurance is
due to the use of the If the SHC is closed and an
emergency occurs, the student or spouse may go to the The Insurance covers eighty percent of costs (with DMBA contracted providers) above the
co-payable portion for each visit. The
co-payment is $6 at the Prescriptions and costs for visits
to the |